Is the big day looming? Is it your child’s birthday soon? Don’t panic. With this detailed checklist, you’ll never have to worry about planning a birthday party ever again. With a bit of dedication and some luck, you’ll be able to plan the ultimate birthday party for your child to remember for years to come. So get out some pencils and paper and start jotting down these crucial tips on how to wow your child on their big day.
Consult your child
Don’t exclude your child from the planning process. Make sure to speak to your child about the type of party they want. You don’t want to plan something for your child and then surprise them on the big day with something they didn’t ask for. It’s typical for parents to hire an entertainer like a clown, only for their child to scream in terror because they have an innate fear of clowns (like many other people). You need to ask them about their interests and what type of toys or entertainment they want so you can start making calls or contacting people.
The earlier you get involved with the planning process, the better. Book in advance (up to one or three months) so you can be sure that entertainers, magicians or rental services have ample time to prepare and provide on the special day. It’s also a good idea to check for any special setup requirements, such as clearing out the garden or a room for something like a bouncy castle.
No one’s going to know about your child’s birthday party unless you tell them about it. Make sure to make some simple handmade invitation cards and send or give them in person to the people you wish to invite. It’s a good idea to get family members and friends, but also speak with your child and ask them who they want to invite from school or clubs. It’s important that you get a good estimate of how many children or people will be attending the party because it will likely affect the scale or type of entertainment, food and services.
For example, if you’re renting a bouncy castle or trampoline then make sure it’s large enough for the children to use without having to take turns. If you plan to rent arcade machines or video games, then make sure there are enough machines for the kids to play or else they’ll be taking turns and waiting too long. However, if you plan to have a board game night or tournament then make sure there are enough children to play the games, but don’t invite too many so that others have to wait around and watch.
In addition, make sure that you give ample time for your guests to make reservations in their schedules or take days off of work so they can attend your child’s party. Your child won’t be happy if their favourite uncle or best friend can’t make it, so try to manage the dates and perhaps shift the date of the party a couple of days before or after the birthday date if it’s more convenient for your guests.
Gather supplies and food
It’s a good idea to consult your guests about any allergies or dietary needs they have. You don’t want to be serving up meat to vegetarians and you’ll want to have vegan options or gluten-free foods available for your guests. The more guests you have, the more complications might arise but you can be a welcoming host by making sure everyone has something to eat and drink that conforms to their dietary needs. Have lots of finger foods ready such as crisps and sausages, perhaps plan a large pizza delivery beforehand and don’t forget to check a site like https://www.allcakeprices.com/walmart-cakes-prices for all the latest cakes.
Next, make sure you have plenty of additional table space, storage and disposable utensils to use. Buy a few packs of party napkins, paper plates, plastic cutlery and drinking cups for all your guests. Using disposable cutlery saves on cleaning time when everyone’s gone, and it saves your cutlery from being damaged or lost. Make sure to invest in some table cloths as well and tidy up the party area (or your entire house) so that your belongings don’t get knocked over, misplaced or damaged during the party. Clean up any loose things from the floor such as kids toys or books so that people don’t trip over as they’re running around your house.
Make sure that all the games and entertainment you have planned are working. Test all the video games, controllers, televisions and make sure all the board games you plan to play have all their pieces. If you’re renting machines or toys, then test that they work (if possible) and question the supplier about health and safety advice—the last thing you want is for a child to injure themselves while playing.
Make a schedule for the day
If you have a lot of activities planned then it’s a good idea to have a schedule ready. A rough one is fine—you don’t need to follow everything to the minute or hour. Reserve plenty of time between entertainment and make sure you check when your guests have to leave so you can wind down and prepare different types of entertainment. For example, as it gets closer to the evening you can relax with a few family members who are staying over for the night by playing a family board game together or watching a children’s film.
You should aim to plan activities around the children that will attend. At the beginning, plan some energetic activities such as video games, sports or other outdoor entertainment. Then as food approaches, allow them some time to wind down and relax before eating. After a meal, prepare some relaxing and calm activities such as arts and craft, watching a film or a board game. Once the children are feeling hungry again, prepare the birthday cake along with some extra snacks.